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NASC Board Meeting Minutes

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NASC Special Meeting for March 22, 2007

Meeting began at approximately 8:00 PM Central.

Those in attendance:
Board:
Rose, Presidey
Suzanne, V.P.
Jonathan, Secretary
Schloaty, Treasurer
Jeremiah, Head of Distribution
Mark, Head of Conservation
Noah, Education & PR

Visitors and members:
Arthur Yin
Steven Millar
Steph
Ben

Business:

Noah presented a motion to accept Arthur to the NASC board of directors to fill the At Large position. Dave seconded the motion. The motion was voted on and passed without contest (including an absentee vote from Mike.

A discussion was held on the state of the NASC website. Dave will be compiling a list of donors and winners from the previous NASC Auction. Jonathan will compile, organize, and standardize all meeting minutes for continuity.

Dave reported progress on the NASC bank account. Online access has been set up and paypal transactions are ready to be accepted immediately.

A discussion was held on bank resolutions and requests from the bank.

Those officers who did not appear with intros in the first NASC newsletter are requested to submit introductions to Noah for inclusion in a coming edition of the newsletter.

A discussion was held on NASC Auctions, old issues are required to be resolved before the next auction is held.

A discussion was held on a NASC donation being made to the Texas Tech University which recently suffered from greenhouse heating issues resulting in the loss many plants, including their carnivorous plants. Board members present were in agreement that a donation of plant materials to the University would be in line with the goals of the NASC.

Discussion was held on an offer from Pete Thiel in regards to advertising. Board members were in agreement that this offer should be taken and that the first NASC newsletter would be a good showpiece.

Meeting ended approx 9:27

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Meeting for

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, Vice-President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Mark Todd, Head of Conservation

Members and Visitors:
Dan (visiting landowner)
Ben
Steph

Business:

Mark lead a discussion with visiting landowner, Dan, to discuss the future of Sarracenia on a piece of Dan's property. First discussed were the methods available to keep the plants in place but protected from planned development.

-The first idea discussed was to build a ditch to divert runoff from the planned lawn to protect the Sarracenia from nutrient-laden water. Mark will discuss this option on-site with the landowner to determine if it is agreeable.

-Another non-removal option discussed was the creation of a hummock to divert run-off and protect the plants.

Dan agreed to allow the NASC to take a sampling of plants for conservation and in case the habitat or plants are harmed during the construction process. Dan and Mark will meet to discuss how Dan would like to proceed with the plants on his land.

Mark announced that he has been working with The Nature Conservancy as a volunteer and that he will be made a monitor for the Green Swamp.

The meeting was called to a close at approximately 9:20 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Weekly Meeting for April 05, 2007.

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, Vice-President
David Schloat, Treasurer
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
Jeremiah Harris, Head of Distribution
Arthur Yin, At Large Position

Members and Visitors:
Steph64

Business:

Reports were given:
-Arthur reported that the website has been updated and he is available to help Board member figure out the system.
-Dave is reported that checks have been transferred to the bank account without problems thus far and that he is ready to accept member dues for the board via paypal or check.
-A discussion was held on the Distribution Head Policies and Procedures and the formation and maintenance of NASC seed banks. Discussion was tabled until the Monthly Board Meeting so that a consensus could be reached.
-Mark lead a discussion on the site that he is working on with landowner Dan. The plan being discussed is to create a filled ditch which will divert the flow of runoff water from the lawn and house area in to the lake, away from the plants.
-Further discussion was tabled for the Monthly Meeting.

The meeting was called to a close at approximately 9:00 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Monthly Board Meeting for April 12, 2007.

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Rose Witt, President
Suzanne Hedderly, Vice-President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Mark Todd, Head of Conservation
Jeremiah Harris, Head of Distribution

Members and Visitors:
Ben
Steph

Business:

A discussion was held on the handling of seed material. Rose made a motion to accept seed bank policy and Distribution Policy and Procedures, Dave seconded. Passed without contest. The Distribution Policy and Procedure document can be found on the NASC website.

A discussion was held on legal bills. Rose will be paying the lawyer's fees with money sent from Dave. Dave will pay the Biennial Report Fee.

Mark reported that he was attempting to contact landowner Dan.

A discussion was held on Regional Head Growers. It was decided that the number of Regional Head Growers would be reduced to the number of potential Head Growers that had responded to Mike's contact and that the number would grow in to the originally planned number as the needs of the NASC expands.

A discussion was held on auctions. In order to preserve the annual nature of the NASC auctions, it was discussed that there should be an auction this year some time in the month of June. Suzanne agreed to lead the auction with the help of other board members. Dave agreed to send out a draft of rules and provisions for the next NASC Auction to aid in efficiency and protect participants. No vote was held.

Rose presented a bank document to the Board. It was agreed by the board that the provisions of the bank document falls under the ideas of the Treasurer as determined by the NASC. Rose agreed to find the date when the NASC set up the provisions for the position of Treasurer so that the bank document can be completed.

The meeting was called to a close at approximately 9:30 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Meeting for April 26, 2007

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, Vice-President
Jonathan Treffkorn, Secretary
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education

Members and Visitors:
Ryan and Sara Stevenson
Steph

Business:

Reports were made:
Mark: Discussed conservation ideas pertaining to Dan's property with Barry Rice.

Jonathan: Collation of minutes, formatting, and uploading to website is under way.

Noah: Updating and getting ready for the coming NASC newsletter. The Board will be contacted with information requests for the newsletter. To be included in the next newsletter is a list of accomplishments of the NASC to date.

A discussion was held on the 2007 election plans. The preliminary plan is to have the auction start on June 9th at noon until 10:00 PM Eastern on June 23rd.

The meeting was called to a close at approximately 9:05 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Meeting for May 03, 2007

Meeting began at approximately 8:10 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, Vice-President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
Jeremiah Harris, Head of Distribution
Arthur Yin, At Large Position

Members and Visitors:
Ben (Bamaud)

Business:

Noah lead a discussion on the NASC newsletter. Board members are to begin coming up with ideas for articles in the coming newsletter. Noah also presented a draft of a banner for the 2007 NASC auction to the Board for review. Suggestions were made and an updated version will be available soon.

Dave will create a donor list in text format for the NASC website as well as send Suzanne a list of NASC financial accomplishments.

Mark reported on the status of landowner Dan's property and possibly endangered plants. A barrire will be set up to protect the plants during construction and runoff issues will be reviewed as construction plans are updated. Dan is allowing the NASC to make a genetic sampling of the plants this Fall; if complications with construction or other unforseen circumstances arise, then the genetics will be safe in the NASC banks and able to be re-introduced to the site.

Suzanne will work on the advertisements for the 2007 NASC auction as well as updating the rules with the Board-discussed updates to protect the NASC and auction participants.

Mike sent out Head Grower accomplishments for the use in a list of NASC accomplishments. Listed items include the inclusion of 92 location-specific Sarracenia included in a database, thousands of seedlings labeled and growing, and more. Accomplishments will be posted in May to conincide with auction advertisement.

A discussion was held pertaining to the 2007 auction. A potential reward for the highest bidder was discussed. Details will discussed in Board emails and will be released with other auction advertising.


The meeting was called to a close at approximately 9:00 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Board Meeting for May 10, 2007

Meeting began at approximately 8:01 PM Central

Those in Attendance:

Board:
Rose Witt, President (resigned)
Suzanne Hedderly, Vice-President (President Pro Tem)
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
Arthur Yin, At Large Position

Members and Visitors:
Ben

Business:

A discussion was held as to the status of the position of President.
Rose declared her intentions to resign.
Suzanne was voted in as interim president to the NASC until formal resignation of Rose arrives, the position is otherwise filled, the end of term, or Suzanne choses to step down. All present voted in favor; Suzanne abstained to vote.

Dave reported on finances. An updated version of the auction donor list will be prepared to be put on the NASC website. Any late dues from Board members are requested to be sent in.

Noah presented to the board two NASC banner ads for the auction. Based on suggestions, updated versions will be made available within the next days.

Suzanne is continuing to try to contact Pete Thiel regarding his offer for advertising space.

Jonathan will continue to work on the minutes, past and present.

The meeting was called to a close at approximately 9:55 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NAS Weekly Meeting for May 17, 2007

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, Vice-President / President Pro Tem
Jonathan Treffkorn, Secretary
Mike Howlett, Head Grower
Noah Elhardt, Head of PR & Education
Jeremiah Harris, Head of Distribution

Members and Visitors:
Steph
Rose Witt
Ben

Business:

Seedling losses reported from Mike: Due to issues at the greenhouse in which the NASC seedlings are being grown, some seedlings have been lost due to dessication. A new watering system has ben put in place to prevent and future problems.
In other growing news, Bruce Wittchen, Sheridan Shumway, Stan Vangel, Jeremy Roy have responded to the RHG call out. Plants should be sent out to them soon.

Noah will work on the NASC intro page, put up the remaining banner ads. Noah will be contacting large Nursuries for donations for the NASC auction. Mike will contact Rob at Botanique.

Jonathan will be faxing Dave paperwork and will be updating the news page.

Arthur will be contacting a volunteer for web assistance upon his return from vacation.

The updating of addresses was dicused: for state papers, Rose's address will remain. Membership documents will be sent to Dave so he can process the membership fees and Dave will keep a spreadsheet up to date and periodically send updates to Jonathan.

Suzanne will finish the Auction rules and get the Auction forum viewable on Terraforums.

Dave will be required to set up a membership database/spreadsheet

Rose is sending the official documents to Jonathan.

The meeting was called to a close at approximately 9:25 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 
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NASC Weekly Meeting for May 24, 2007

Meeting began at approximately 8:05 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President Pro Tem
Jonathan Treffkorn, Secretary
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education

Members and Visitors:
Steph

Business:

Mark is going to be guide to a film crew looking to make a film on carnivorous plants.

Jonathan is continuing work on the minutes and updating the News page of the NASC website.

Suzanne has been proliferating NASC auction ads to various places on the internet.

The meeting was called to a close at approximately 8:50 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Weekly Meeting for May 31, 2007.

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President Pro-Tem
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Mark Todd, Head of Conservation

Members and Visitors:
Ben
Steph

Business:

Mike reported that six (6) out of eight (8) Regional Head Growers (RHG) have responded to Mike's call for replies from the group. Mike discussed plans to send each RHG at least three of any specific NASC coded plant. Mike reported on the losses from the greenhouse; only one species from one site was completely killed by the dessication.

Arthur reported that updates have been made to the website to reflect the opening of the NASC Auction forum on Terraforums.com. Also, Arthur will begin his FTP and web site management tutorials starting on the June 7th NASC Weekly meeting.

Dave reported that no official forms have been received from Rose, and that all monetary venues are open and ready for checks and other money transfers to the NASC for the coming auction.

Mark reported that he received authorization of a neighbor to explore a piece of local land to hunt for carnivorous plants.

Suzanne reported that the updating and finalization of the NASC brochure will be finished shortly.

Jonathan Reported that no official documents have arrived.

The meeting was called to a close at approximately 9:45 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Weekly Meeting for June 07, 2007

Meeting began at approximately 8:03 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President Pro-tem
Jonathan Treffkorn, Secretary
David Schloat, Treasurer (had to leave early)
Mike Howlett, Head Grower
Mark Todd, Head of Conservation
Jeremiah Harris, Head of Distribution
Arthur Yin, At Large Position

Members and Visitors:
Ryan Stevenson
Steph

Business:

Jonathan reported that documents have arrived from Rose. Membership documents and payment will be sent express to Dave for processing. Official documents to officially swear Suzanne in as President will be sent express to Suzanne for immediate completion. Dave will contact Nebraska state regarding fees due.

Dave reported that checks on hand have been deposited and that a checkbook for the NASC has been ordered.

Mike has heard back from all eight Regional Head Growers. Plants will be sent to all of the Head Growers as soon as possible.
Mike also reported on Cook's Bayou (Bay County), FL sire which is being developed and a discussion was held on the potential rescue needed. Mike has contacted the company in charge of the construction and is waiting for a response.

Mark reported his information of the Cook's Bayou site.

Discussion was held on moving the NASC formal incorporation address. Present members agree that the new address should be the Secretary's address. The final vote was tabled for discussion during the coming board meeting on June 14.

The meeting was called to a close at approximately 9:35 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Monthly Meeting for June 14, 2007

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President Pro-Tem
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
Arthur Yin, At Large Position

Members and Visitors:
Ben
Scott

Business:

Suzanne reported that the President-change papers have been sent off. One copy has been sent to the State of Nebraska, another has been sent to Jonathan for record-keeping. The third copy will stay with Suzanne for record-keeping.

Arthur reported that the next website tutorial is planned for next week.

Jonathan reported that some website updates have been done. A membership database will be started by David and Jonathan consisting of membership information. David will periodically send Jonathan updates.

Dave reported that membership checks will be processed, owners of late checks will be contacted. Check for legal fees will be sent out. Biennial paperwork (and subsequent forms) will be processed.

A discussion was held on membership papers. It was decided that David's address will received all membership documents and that forms will be forward to Jonathan for filing. A membership database will also be shared and kept up to date.

A discussion was help on the state of the NASC official address. Mike made a motion to change the formal NASC address to David's. Jonathan seconded. Motion was passed without contest. Jonathan will send address change forms to Dave.

Mike reported on the Cook's Bayou site. The Environmental Manager has been contacted and discussions about the site and its future are being discussed.

Noah reported that newsletter articles for the next edition of the quarterly NASC newsletter should be sent to him ASAP. Noah hopes to finish the newsletter in the next month.

Mark reported on a site near his work that is going to be developed. The owners of the land will be contacted for permission to access the site to assess if any action by the NASC should be taken.

The meeting was called to a close at approximately 9:40 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Weekly Meeting for June 21, 2007

Meeting began at approximately 8:01 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Noah Elhardt, Head of PR & Education
Arthur Yin, At Large Position

Members and Visitors:
Ryan
Steph

Business:

Noah reported that newsletter articles are welcome and that introductions for the remaining Board members are still required.

David reported that all membership checks in possession have been deposited and that several companies have been contacted to potentially serve as Registered Agents for the NASC.

A discussion was held on membership signup fees: To prevent members that sign up at the end of the year paying full price for only part of a year, it is proposed that there be a fee of one dollar per month for remaining year then standard rate subsequent, full years. It was discussed that memberships less than 6 months pay for the next year as well to prevent very short memberships..

Arthur reported that updates to the website are continuing.

Mike reported that the environmental manager of the company in charge of the Cook's Bayou site
has plans that may involve NASC participation. Also, plants will be sent out to Regional Head Growers as soon as time allows.

Jonathan reported that a letter with a receipt and formal address change papers has been sent to Dave.

Suzanne has mailed Presidential acceptance/notice papers to NE state.

The meeting was called to a close at approximately 9:25 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 
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Since the NASC site is currently down, the following posts will contain the minutes for this week's and the previous week's meetings. Thanks for looking!

NASC Weekly Meeting for April 03, 3008

Meeting began at approximately 8:02PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Arthur Yin, Vice President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
Open, At Large Position

Members and Visitors:
Steph

Business:

Jonathan reported that the new minutes are up. Reported interest from membership in upcoming newsletter.

David reported that finances and taxes have been completed ahead of schedule. Reported new memberships and online signups.

Discussion was held on payment methods. Paypal price has been adjusted to correct for higher fee rates.

Dave will report federal nonprofit status tomorrow via email.

Both online and snail-mail payment will be made available for seedbank postage fees.

Noah reported that the newsletter is being finished up.

Arthur reported progress on website security updates, chatroom, and other web features.

Mark reported that next week he will be meeting with The Nature Conservancy, press should be present.

Mike reported that the coming month will primarily be focused on education, and trying to get more help for the greenhouses.

The meeting was called to a close at approximately 10:32 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Monthly Meeting for April 10, 2008

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Arthur Yin, Vice President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mike Howlett, Head Grower
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
J.C. Stoner, Head of Distribution
Open, At Large Position

Members and Visitors:
None

Business:

Arthur reported on the website. Currently the site is still down, so Suzanne will be contacting the service provider.

A discussion was held on correctly-balancing paypal fees for membership signup.

Dave gave a finances report. New members have joined and payed dues. Federal nonprofit status will hopefully be granted by or during the auction.

JC reported on seedbank policies and procedures updates. The revised edition will be sent out to the board for review in the coming week. Mike will be sending out seeds for the seedbank in the coming weeks.

Mike reported that an email has been sent out to the Regional Head Growers letting them know of progress, reminding them that updates are due April 15th. Mike has been contacted by a company requesting information on preserving Sarracenia on a development site.

Noah reported that the newsletter will be done soon and new banners will be rolled out for the auction advertisement.

Mark reported that he met with people from The Nature Conservancy and toured the swamp. Mark will be doing surveys for the surrounding swamplands. Unfortunately, the press did not show up to Mark's meeting with the Nature Conservancy.

Jonathan reported that the newest minutes are not on the NASC site because it is down. In the meantime, updates will be posted on Terraforums. When the NASC site is back up, a link will be placed to direct viewers to the NASC minutes page.

The meeting was called to a close at approximately 9:28 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Weekly Meeting for April 17, 2008

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Arthur Yin, Vice President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education

Members and Visitors:
Steph

Business:

Arthur reported on the status of the NASC website. Discussion was held on potential for finding new hosting.
Arthur will investigate new hosts while waiting for a response from the current host. If issues are not resolved promptly, the website will be moved.

Noah reported progress on the newsletter: will be released this month to keep with the schedule. Ads for the auction will be released soon.

David reported work on 501 (c)(3) paperwork. Requested materials reflecting accomplishments. Due to site downtime, no new members have been able to sign up.

Jonathan reported that as a temporary measure, minutes have been posted on Terraforums.

Mark reported that he has completed 3 more survey forms, and more are planned for the coming weeks.

The meeting was called to a close at approximately 9:58 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Weekly Meeting for April 24, 2008

Meeting began at approximately 8:0 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education

Members and Visitors:
Steph

Business:

Dave reported on 501 (c) (3) paperwork. Requested narrative from Noah for papers. Dave reviewed the “conflict of interest” clause; no job can be given preferentially to any relative/associate.
Dave requested and email description about funds for Botanique.
Dave also requires a description of the auction. He will be using the descriptions/rules from the posts on Terraforums.

Jonathan will scan and send out copies of the official Articles of Incorporation and the Bylaws to the other board members.

An email will be sent out to the board members to propose addition of a conflict of interest clause to the bylaws (as the appropriate 2/3 quorum was not present.) Final form will be drafted and voted upon via email.

Discussion was held on what we should list as types of donations are not acceptable. (For Dave's paperwork.)

Mark will continue to complete surveys. Mark plans on making surveys for the Nature Conservancy land to which he now has access.

Noah reported that the dates have been changed from last year's banner ads. Another few ads will also be ready for the auction. The newsletter should be out within the week, but we want the WEBSITE up so we can publish it; may just email it to the members first.

Jonathan reported minutes are continuing (for legitimacy/reference/request.) Looking for interesting things to post on the ICPS and Terra forums.

Noah made a motion to move the NASC site to a different host. Jonathan seconded the motion. Motion was passed without contest.

Reminder was given to send feedback on seedbank policy.

The meeting was called to a close at approximately 9:37 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Weekly Meeting for May, 01 2008

Meeting began at approximately 8:05 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
J.C. Stoner, Head of Distribution

Members and Visitors:
Steph

Business:

Dave reported progress on 501 (c) (3) paperwork.

Proposed “conflict of interest” clause for the Bylaws was discussed.

Jonathan reported that minutes are up on Terraforums and that in the coming week topics of discussion will be started on the NASC boards on TF and ICPS to try to stir up interest.

Noah will be putting together a page for the NASC on wikipedia.

Updates/suggestions to the seed bank policy draft were made.

Noah reported that the newsletter is done and just pending final board review. Updated banner ads have been sent out to site admins.

Suzanne reported that moving the NASC website is under way.

Mark reported that survey work on local lands is continuing.

The meeting was called to a close at approximately 9:50 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

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NASC Monthly Meeting for May 08, 2008

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Arthur Yin, Vice President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer (excused)
Mike Howlett, Head Grower
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
J.C. Stoner, Head of Distribution

Members and Visitors:
None

Business:

Arthur reported and update on the NASC website. The finishing touches should be done by the weekend's end.

Noah reported that the newsletter is final and we are just awaiting the website to be up to get it out. Waiting for an auction post to be made to make a post about banner ads.

Mike reported that he has received a completed grower pack from an interested member.
Mike reported on his trip to AL, and surveys and sites.

Jonathan reported that he will be making a post on TF and ICPS this weekend to give readers an update.

Mark reported that surveys are continuing. Mark is scheduled to talk to a reporter about the NASC, but wants to wait until the website is back up.

JC presented revised and review seed bank policy. Further updates were made.

The meeting was called to a close at approximately 10:06 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 

Est

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NASC weekly Meeting for May15, 2008

Meeting began at approximately 8:00 PM Central

Those in Attendance:

Board:
Suzanne Hedderly, President
Jonathan Treffkorn, Secretary
David Schloat, Treasurer
Mark Todd, Head of Conservation
Noah Elhardt, Head of PR & Education
J.C. Stoner, Head of Distribution
Open, At Large Position

Members and Visitors:
Steph

Business:


JC made a motion that the Distribution Committee Policies and Procedures be approved as presented. Dave seconded the motion. Motion was passed by a quorum vote, without contest.

Noah reported that he had sent out the Spring newsletter out via email. Also, auction banners have been further disseminated.

Dave reported that an email containing bank statements has been sent to the board. Dave requested seed quantity information for 501(c)(3) documentation.

Jonathan made a motion to accept the proposed Conflict of Interest clause as discussed in email previously. Dave seconded the motion. Motion was passed without contest.

Dave discussed post-auction policy updates. A final list will be made available listing winners and amounts after the auction is done.

Mark contacted a member as per his request for info on how he could help the NASC.

Discussion was held on membership drive during the auction. Dave made a motion to give the rest of 2008 free to anyone who donates to the auction and submits an application. Jonathan seconded the motion. Passed without contest.

The meeting was called to a close at approximately 9:45 PM Central

Thanks to all who attended,
Jonathan Treffkorn
NASC Secretary
 
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